KnowYourKit is built for the person who owns the spreadsheet, fixes the laptops, and fields every "who has the login for X?" question. Devices, licences, repairs, and GDPR wipes — tracked, audited, and under control.
The problem
Most small businesses track their kit in a spreadsheet that nobody trusts, an email chain nobody can find, or — honestly — nowhere at all. That is not a strategy. It is a liability.
It was accurate once. Now it has three tabs, contradicts itself, and the person who maintained it left eight months ago.
You're paying for 20 seats. You have 14 staff. Nobody knows which accounts are active. Renewal is next month.
A device leaves the building. You think it was wiped. You have no record. That is not a defensible position under UK GDPR.
Who sent the laptop? When? Was it under warranty? Nobody can say with confidence, and the finance team is asking questions.
What it does
KnowYourKit covers the full lifecycle of your IT estate — without the bloat, the consultancy fees, or the per-seat pricing that punishes growth.
Track every device — type, model, serial number, purchase date, warranty, end-of-life, location, and who it's assigned to. Live search. No page reloads.
Log every licence, assign seats to people, and see available capacity at a glance. Over-assignment guard prevents you going above seat count.
A clean register of your staff — not logins, just records. Know who has what. When someone leaves, deactivate them and audit their assets in seconds.
Know what is broken, where it is, what it cost to fix, and when it came back. Every repair, permanently on record.
Log data wipes with method, date, authorised signatory, and destruction certificate. Auditable, defensible, and stored permanently.
Without a wipe record, you cannot prove a device was cleaned before disposal. That is a liability.
Warranty expiry, expiring licences, unassigned devices, open repairs — the reports that matter, generated in one click. Printable by default.
How it works
KnowYourKit is not a cloud service. It is a single Docker container that runs on your own infrastructure — a server, a NAS, a spare VM. Your data never leaves your building.
One command. No configuration wizard. No cloud account. No credit card required.
Set your owner account password, log in, and you are looking at your dashboard in under five minutes.
Add your people, devices, and licences. As much or as little as you have time for today.
Audit reports, GDPR logs, warranty alerts — all accessible, all accurate, all yours.
Data sovereignty
KnowYourKit runs on your own infrastructure, which means your data sits wherever you put it. No servers in Virginia. No cross-border transfers. No privacy policy footnotes. When you choose the hosted option (Standard tier and above), you choose your region.
The pitch, plainly
"Enterprise tools charge per seat and assume you have an IT department. Spreadsheets are free and assume nothing works. KnowYourKit sits squarely in between — the discipline of a proper system, without the cost or complexity."
Built by a solo developer with a background in project management and operational discipline. No VC money, no growth-at-all-costs roadmap, no features added to justify a subscription price rise. Just a tool that does the job, runs reliably, and stays out of the way.
Pricing
One deployment, one price. Unlimited users on paid tiers. Annual billing saves you two months — Standard £590/yr, Professional £990/yr.
The full application, running on your own infrastructure. Pull the Docker image, deploy it on whatever you have, and replace your spreadsheet — at no cost.
Unlimited users, hosted option, and the import tools to get your existing records in quickly.
Full audit trail, priority support with SLA, and an onboarding call.
MSPs deploy KnowYourKit on behalf of their clients. One image, one codebase, one container per client — each billed at Standard tier. No bespoke builds, no per-client forks. Get in touch →
Who it's for
If you have more than a handful of devices but fewer than enough to justify a full ITAM platform licence, KnowYourKit is sized for you. Small IT teams, office managers who've inherited the asset register, and MSPs managing kit for SME clients.
Early access
We're in testing and not yet publicly available. Leave your details and we'll be in touch when we're ready — no spam, no newsletter, just one email when it's time.